How do I cancel leave?
Leave can be cancelled within WhosOff, but depending on your situation depends on how the leave must be cancelled. Please find below a step by step guide on how to cancel leave for all given situations.
Staff Members
As a staff member you are entitled to cancel your own leave, that is in the future, whether it has been approved or not.
Leave in the future
- Login to your WhosOff account.
- Click on the "My Leave" tab.
- Locate the leave you wish to cancel (use the date range filters at the top of the screen if the leave is not shown).
- Next to the leave record, click the "Cancel" button, at this time the system will prompt you for confirmation (see screenshot below).
- Once you have confirmed that you would like to cancel the leave, the system will inform your approver and (if applicable) any allowance that was subtracted from your yearly allowance will automatically be credited back to you.
Screenshot: Staff member cancelling leave, with confirmation window shown
Leave in the past
Any leave that has passed within WhosOff is required to be removed by a Super User, if you are a Super User you can follow the steps below to cancel another member of staffs' leave, otherwise you will need to request the leave be cancelled by a Super User within your company.
Super Users
As a super user you are able to manage the leave for other staff members within the company, this allows you to cancel leave at any time whether past, present or future. To cancel leave for a staff member you can follow these steps:
- Login to your WhosOff account.
- Click on the "Administration" tab.
- Click on "Manage Staff Members" under Staff Administration.
- Locate the member of staff using the "Select Department" drop down at the top of the page.
- Once you have located the member of staff, click on the "Leave" link next to their record.
- The resulting screen loads the Staff Members leave (you can change the date range to see other leave entries).
- Locate the leave entry you would like to remove and click on the "Cancel" button next to the record, at this time the system will prompt you for confirmation (as shown below).
- If the leave has any allowance associated with it, this will automatically be given back to the staff member.
Screenshot: Super user cancelling leave for a staff member
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